Job Title: Sr. Admin Executive
No of Position: 1
Experience: 4+ years
Qualification: Bachelor’s degree in Design or Computer Science or related field
Work Location: Ahmedabad (Inventyv Software Services Pvt. Ltd.)
Role & Responsibilities:
- Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.
- Supervise and coordinate security, office support staff, and other facility services.
- Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
- Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
- Conduct regular office inspections, address issues, and ensure timely corrective actions.
- Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
- Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
- Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
- Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
- Handle employee and management administrative requests and coordinate with internal teams and external agencies.
- Identify opportunities for process improvement, cost optimization, and efficient administration.
Skill Requirement:
- Strong experience in office administration, facilities management, workplace management, or a similar role.
- Strong experience in vendor management, coordination, office maintenance, and administrative operations.
- Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards.
- Good negotiation, communication, coordination, and problem-solving skills.
- Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously.
- Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation.
- Ability to take ownership of office-related issues and ensure timely resolution.
- Good MS Office/Google Workspace skills and ability to maintain administrative records and reports.
- Proactive, organized, responsible, and service-oriented approach.
